1. Introduction
The Queensland First Nations Environment, Primary Industries, Tourism & Science Coalition ("the Coalition," "we," "us," or "our") is committed to protecting the privacy, confidentiality, and cultural sensitivity of all information collected through our endorsement processes and communications.
This policy outlines how we collect, use, store, protect, and disclose personal information in accordance with the Privacy Act 1988 (Cth), the Australian Privacy Principles (APPs), the Information Privacy Act 2009 (Qld), and the principles of Indigenous Cultural and Intellectual Property (ICIP) protocols.
2. Information We Collect
Through our endorsement form and communications, we may collect:
- Full name and position/title
- Organisation name and type
- Contact email address
- Region or traditional country
- Digital signature
- Endorsement statement or comments
- Authorisation confirmation (that you are authorised to endorse on behalf of your organisation)
3. How We Collect Information
We collect information directly from you when you:
- Submit an endorsement through our online form
- Contact us via email or other communication channels
- Participate in Coalition meetings or events
- Provide feedback or enquiries through our website
We do not collect information from third parties without your knowledge or consent.
4. Purpose of Collection
We collect personal information for the following purposes:
- To record and verify endorsements of the Collective Statement
- To communicate with endorsers about Coalition activities, updates, and opportunities
- To maintain an accurate register of supporting organisations and individuals
- To facilitate governance and decision-making processes
- To report on Coalition membership and support to stakeholders
5. Storage and Protection
Your information is stored securely using:
- Encrypted databases with access controls
- Secure cloud infrastructure with industry-standard security certifications
- Role-based access limited to authorised Coalition administrators only
- Regular security audits and updates
We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, or as required by law. Endorsement records are retained for the life of the Coalition unless you request removal.
6. Disclosure
We may disclose your information in the following circumstances:
- Public endorsement list: Your name, organisation, and region may be displayed publicly as a signatory to the Collective Statement (with your consent at the time of endorsement)
- Coalition governance: Shared with Coalition working groups and governance bodies for operational purposes
- Legal requirements: Where required by Australian law or court order
We will never sell, trade, or rent your personal information to third parties. We will never share your information with government agencies without your explicit consent unless legally compelled.
7. Communication Policy
By endorsing the Coalition, you consent to receive:
- Updates on Coalition activities and milestones
- Invitations to meetings, events, and consultations
- Relevant policy updates and advocacy opportunities
- Governance communications (for members)
You may opt out of non-essential communications at any time by contacting us. Essential governance communications cannot be opted out of while you remain an active endorser.
8. Confidentiality
We recognise that some information shared with the Coalition may be culturally sensitive or commercially confidential. We commit to:
- Respecting the cultural authority of Traditional Owner groups over their knowledge and information
- Not disclosing culturally sensitive information without appropriate permissions
- Maintaining confidentiality of strategic discussions and internal deliberations
- Applying ICIP protocols to any cultural knowledge shared with the Coalition
9. Your Rights
Under the Australian Privacy Principles, you have the right to:
- Access: Request a copy of the personal information we hold about you
- Correction: Request correction of any inaccurate or outdated information
- Withdrawal: Withdraw your endorsement and request deletion of your information
- Complaint: Lodge a complaint about our handling of your personal information
To exercise any of these rights, contact us at info@qfnc.org.
10. Cookies and Analytics
Our website may use basic analytics to understand visitor patterns. We do not use tracking cookies for advertising purposes. Any analytics data collected is anonymised and cannot be used to identify individual visitors.
11. Changes to This Policy
We may update this policy from time to time. Significant changes will be communicated to endorsers via email. The current version will always be available on our website with the last updated date clearly displayed.
12. Complaints and Contact
If you have concerns about how we handle your personal information, please contact:
Thomas Holden — Lead Coordinator
Nirrwara Global
Email: info@qfnc.org
Location: Kirwan, Queensland, Australia
If you are not satisfied with our response, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.
13. Legal Framework
This policy operates under and complies with:
- Privacy Act 1988 (Cth) and Australian Privacy Principles
- Information Privacy Act 2009 (Qld)
- United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP)
- AIATSIS Code of Ethics for Research with Aboriginal and Torres Strait Islander Peoples
- Indigenous Cultural and Intellectual Property (ICIP) protocols